NACO Training for OCLC Libraries Prepared by Cooperative

NACO Training for OCLC Libraries Prepared by Cooperative Programs Section & Associates 1 Workshop Learning Objectives (1) At the end of the course, participants will be able to: Consult and use MARC 21 Authority Format, LC Guidelines

Supplement, and DCM Z1 Create and revise NARs according to AACR2 and the LCRIs (chpts. 22-26) 2 Workshop Learning Objectives (2) Apply content designation in accordance with the MARC 21

Authority Format Evaluate, update, and modify existing name authority records Determine if a named entity is established through NACO or SACO Understand NACO administrative details 3 DAY 1: NACO Foundations Authorities in a Shared Database PCC NACO Principles and

Parameters Searching/BFM Normalization MARC 21 Authority Format Practicum and exercises 4 DAY 2: Personal Names Chapter 22 Personal Names Chapter 26 References Review AACR2 & focus on LCRIs Practicum and exercises

5 DAY 3: Corporate Names Chapter 24 Corporate/Conference Names Chapter 26 References Review AACR2 & focus on LCRIs Practicum and exercises 6

DAY 4: Geographic Names and Uniform Titles Chapter 23 Geographic names Chapter 25 Uniform titles Chapter 26 References Review AACR2 & focus on LCRIs Practicum and exercises 7 DAY 5: Changes and

Wrap-up Changes to NARs (DCM Z1) Review LCRIs & DCM Z1 Practicum and exercises NACO administrative details 8 DAY 1: NACO Foundations Including MARC 21 Authority Format

Prepared by the Cooperative Cataloging Team & Associates 9 NACO Foundations: Course Summary This course is designed to introduce NACO participants to: The shared database environment PCC NACO principles and parameters

MARC 21 Authority Format LC Guidelines Supplement in MARC21 DCM Z1 (yellow pages) 10 NACO Principles : Authorities in a Shared Database 11

Standards in Card Catalogs The Card Division in the early Standards Today We have moved away from limitations of card cataloging LC is a member of PCC and must meet the same standards as any NACO library 13

PCC Program Overview NACO BIBC O CONSER SACO 14

Program for Cooperative Cataloging (PCC) About 700 partners in PCC NACO partners contribute name authority records to LC database via utilities Records are re-distributed via utilities, etc. 15 Exchanging Records

More standardization required Local systems/utilities are different Earlier MARC formats were diverse (US MARC, CanMARC, UK MARC) MARC 21 is more universal 16 Authority Record Contribution and Distribution OCLC members and the British Library cataloguers

contribute authority records, which are then sent via FTP British to LC. OCLC Library LC/NACO AUTHORITY FILE (NAF) Each morning all contributed authority records, including LCs, are redistributed to the BL, OCLC, and all CDS customers. 17

17 High Value-Low Effort NACOs goal: To build a name authority file For the greatest good of all With the least amount of effort by participants 18 Dynamic File The LC/NAF is a dynamic file,

changing every 24 hours Any record may be changed by another NACO participant for appropriate reasons 19 Serving the Users The catalog serves the users A principle of cataloging: All works of an author should be found under a standardized name.

Variant forms of the title of a work should be found under a standardized (uniform) title 20 NARs and the NAF Name authority record (NAR) shows authorized form and variants LC/NACO authority file (NAF) includes all NARs Libraries choose levels of authority

control LC requires NARs for most of its bib records, except MLC (minimal level cataloging) 21 Catalogers Judgment Use judgment when applying some rules A different choice isnt always an error, so respect the judgment of your colleagues

Leave a unique heading alone 22 Unique, Not Exhaustive NAR gives a unique heading as an access point for a bibliographic record NAR is not an encyclopedic entity Information should be brief and pertinent 23

Specific Practices A practice may not apply equally to all parts of NACO work e.g. Geographic names always require research, but personal names seldom do 24 Focus on Work in Hand Focus on records related to an item

being cataloged NACO (and LC) catalogers are discouraged from cruising the database to find errors to report 25 Go to the Source Ask the other librarys NACO contact if there is a consistent pattern of problems NACO liaisons:

http://www.loc.gov/catdir/pcc/ naco/pccliaisons.html 26 Cooperative Cataloging Programs : NACO Parameters 27 NACO Parameters

Documentation Contribution guidelinesPCC Special agreement Changes to existing NARs Cancellation of NARs Bibliographic File Maintenance (BFM) Searching (why, how, and when) Normalization rules 28 NACO Parameter :

Documentation AACR2 (2nd ed., 2002 revision and updates) - Chapters 22-26 LCRIs - Chapters 22-26 MARC 21 Authority Format LC Guidelines Supplement to the MARC 21 Authority Format Descriptive Cataloging Manual (DCM : Z1) 29 Use Both AACR2 and LCRIs

AACR2 gives the basic rules LCRIs give further explanations, additional applications, and examples LCRIs tell which AACR2 options to apply A new heading may apply options differently than an existing heading (e.g. LCRI 22.17, dates), due to changes in the rules, etc. LCRIs takes precedence over AACR2 30 MARC 21 Format : Catalogers

Desktop 31 31 LC Guidelines Supplement to MARC 21 Authority Format Instructions for LC, NACO, SACO, series, subjects practices Many have the statement Do not

use this field/subfield 32 LC Guidelines 33 Descriptive Cataloging Manual (DCM: Z1) Name and Series Authority Records

Instructions on handling NAR and SAR practices LC & PCC practices where they differ NACO normalization Examples 34 DCM Z1 35

35 Tag Links : LC Guidelines & Z1 Links to additional documentation 36 36

Other Documentation Alphabetic List of Ambiguous Entities DCM Z1: Headings for Ambiguous Entities Subject Headings Manual (SHM) H 405 Linked from NACO/SACO home pages LC-ALA Romanization Tables Policy announcements from PSD 37

Division of the World: Name vs. Subject file Is the entity a name or a subject? Name Authority File Subject Authority File

Ambiguous Entities SHM H 405 38 Tabular Version of Z1 http://www.loc.gov/catdir/pcc/saco/ Appendix alpha405.html 39 39

Romanization Tables http://www.loc.gov/catdir/cpso/roman.html 40 40 Source of Latest Changes PCC listserv (http://www.loc.gov/catdir/pcc/pccli st-info.html)

Cataloging and Acquisitions Home (http://www.loc.gov/aba/) 41 41 NACO Parameter : Contribution Guidelines for PCC NACO libraries decide which NARs to contribute

Series and music uniform title NARs may be contributed only after completing additional training When creating certain types of NARs, other related NARs must be established EXAMPLES: 42 1. Parent-Subordinate Hierarchies

For this NAR: 1XX Parent body. $b Subordinate body Another NAR is needed for: 1XX Parent body 43 1b. Parent-Subordinate Hierarchies For this NAR: 110 2 _ Universidad Complutense de Madrid. $b Biblioteca

Another NAR is needed for: 110 2 _ Universidad Complutense de Madrid 44 2. Bodies in Cross References For this NAR: 1XX Government agency (Jurisdiction) 4XX Jurisdiction. $b Government agency

Another NAR is needed: 1XX Jurisdiction 47 2b. Bodies in Cross References For this NAR: 110 2 _ Centre on Environment for the Handicapped (London, England) 410 1 _ London (England). $b Centre on Environment for the Handicapped

Another NAR is needed: 151 _ _ London (England) 48 3. See Also References (5XX) 1XX Current name of business 5XX Earlier name of business $w a 1XX Earlier name

of business 5XX Current name of business $w b 50 3b. See Also References (5XX) 110 2 _ International Business Machines Corporation 510 2 _ ComputingTabulatingRecording Company

$w a 110 2 _ ComputingTabulatingRecording Company 510 2 _ International Business Machines Corporation $w b 51 4. Name/Title Uniform Titles For this NAR:

1XX Author. $t Title. $k Selections Another NAR is needed: 1XXAuthor 52 4b. Name/Title Uniform Titles For this NAR: 100 1 _ Shakespeare, William, $d 1564-1616. $t Romeo and Juliet. $k Selections

Another NAR is needed: 100 1 _ Shakespeare, William, $d 1564-1616 53 NACO Parameter : Special Agreement Library and Archives Canada (LAC) Formerly known as: NLC Information found in DCM Z1 : 1XX (Canadian Headings NARs)

54 NACO Parameter : Changes to existing NARs All headings in the NAF are eligible to be changed by all NACO participants 55 NACO Parameter : Cancellation of NARs

Only LC catalogers can cancel NARs in the NAF NACO libraries notify LC to cancel NARs LC/NACO database is redistributed daily to the utilities 56 NACO Parameter : Bibliographic File Maintenance

(BFM) LC bibliographic records (as distributed by CDS) must remain in synch with the NAF http://www.loc.gov/catdir/pcc/naco/ bfmguide.html NACO partners must notify LC when changes to NARs affect headings used on LC bibliographic records 57

NACO Parameter : Searching Catalogers keep the database clean by searching for related records before contributing an authority record to the LC/NACO Authority File 58 Why Search? (1) To prevent duplicate NARs Heading for entity already

established? OCLC dedupe detection and validation programs need to be run Report deletions to LC liaison 59 Why Search? (2) To avoid conflict in headings and references Remember: Normalization rules

To gather information from existing bibliographic records 60 Why search? (3) To identify bibliographic records that will need BFM To revise an existing NAR Personal name changes Corporate earlier-later

Other revisions 61 Searching : How? Search bibliographic and authority files Maybe even subject files Search more than one form, e.g.: Fowler, Esther Miller Fowler, E. Miller, E. Miller, Esther

Miller, E. Anne Search both the heading and the x-refs 62 Searching : When? Dont leave authority records in the save file too long Search again if 24 hours pass to: Avoid conflicts Avoid duplicates Remember:

24 Hour Rule to Avoid Duplicate Headings 63 NACO Normalization DCM Z1 Intro. A program requirement Agreed by all copy holding participants of the NAF (LC, OCLC, and the BL)

All contributors must follow Normalization rules Non-unique or Undifferentiated Personal Name NARs may be needed 64 NACO Normalization DCM Z1 Intro.

OCLC runs its database against a computer program using NACO Normalization rules Error reports on duplicates and conflicts come to LC Coop catalogers handle them 65 What happens in the Normalization process?

All letters are converted to upper case Modified letters are converted to unmodified letters All diacritics are removed 66 What happens in the Normalization process? Punctuation (except for the first comma in subfield a) is removed

Subfield delimiters and subfield codes are retained and considered The contents of 1XX, 4XX, and 5XX fields are compared 67 Tags Are Not Compared MARC 21 tags are NOT considered when the computer compares heading strings for uniqueness Name heading tags: 100, 110, 111, 151, 130 (do not make a heading

unique) 68 What happens to the symbols? Deleted with no space remaining: apostrophe [] Comma after first one Replaced by a blank space: @ ? - / \ () = ,

Unchanged: quotation mark & + # b musical sharp musical flat 69 Whats a Heading String? Line of characters that are part of the tagged field

100 1 _ Le Bret, $c Monsieur $q (AlexisJean), $d 1693-1772? NORMALIZES AS: LE BRET, $c MONSIEUR $q ALEXIS JEAN $d 1693 1772 70 Normalized Heading Normalized form: 151 _ _ ILE DE MONTREAL QUEBEC Catalog form: 151 _ _ le-de-Montral (Qubec)

71 Normalization : Sources DCM Z1 Introduction, NACO Normalization NACO website: http://www.loc.gov/catdir/pcc/naco/ normrule.html 72 Conflicts and Duplicates

73 What is a conflict? Normalized match between 1XX vs. 1XXs 4XX vs. 1XXs & 5XXs But 5XX must normalize to 1XXs 4XX to 4XX is fine 74

1XX Duplicates A 1XX may NOT 100 1 _ Smith-Jones, Barb normalize to 100 1 _ Smith Jones, Barb the same string as another 1XX (This is a duplicate) 75

1XX-4XX Conflict A 4XX may NOT normalize to the same string as a 1XX or 5XX 100 1 _ OBrien, John 400 1 _ OBrien, Jack 100 1 _ OBrien, Jack 400 1 _ OBrien, J. (Jack)

(This is a conflict) 76 Conflict Within a Record A 4XX may NOT normalize to the same string as another string in the same NAR

110 2 _ Winston-Salem Sunrise Hiking Club 410 2 _ WinstonSalem Hiking Club 410 2 _ Winston/Salem Hiking Club (This is a conflict) 77 No Conflict Between

Records A 4XX MAY normalize to the same string as a 4XX in another NAR 100 1 _ Potter, Harold 400 1 _ Potter, Harry 100 1 _ Potter, Henry 400 1 _ Potter, Harry

(No conflicts here!) 78 Mandatory Match 5XX-1XX 5XX MUST match 1XX on another NAR in the same authority file

110 2 _ Dallas/Fort Worth International Airport 510 2 _ Dallas/Fort Worth Regional Airport $w a 110 2 _ Dallas/Fort Worth Regional Airport 510 2 _ Dallas/Fort Worth International Airport $w b 79

Normalization Exercises Look at each record and decide if any of the cross-references would normalize to the heading 80 Exercise 1 151 451 451 451

451 nne 451 _ _ _ _ _ _ _

_ _ _ T'bilisi (Georgia) Tiflis (Georgia) Delete this Tbilisi (Georgia) Tiflis $w nnaa reference Tbilisi (Georgian S.S.R.) $w _ _ T'blisi (Georgia)

81 Exercise 2 110 2 _ Ballard-Carlisle Historical & Genealogical Society 410 2 _ Ballard-Carlisle Historical and Genealogical Society 410 2 _ Ballard-Carlisle HistoricalGenealogical Society All OK!

82 Exercise 3 110 1 _ United States. $b Office of the Under Secretary of Defense, Acquisition 410 1 _ United States. $b Office of the Under Secretary of Defense for Acquisition 410 1 _ United States. $b Under Secretary of Defense,

Acquisition 410 1 _ United States. $b Office of the Under Secretary of Defense Delete this (Acquisition) reference 83 Exercise 4 100 1 _ Torrealba Ramos, Isabela Delete 400 1 _

Torrealba-Ramos, Isabela this REF 400 1 _ Ramos, Isabela Torrealba 84 Exercise 5 100 1 _ Epard, Jean-Luc 400 1 _ Epard, J.-L. $q (JeanLuc) 400 1 _ Epard, Jean Luc Delete

85 Name Authority Records vs. Bibliographic Records Similarities and Differences 86 Similarities NARs vs. Bibliographic

Records MARC 21 indicators and variable field tag numbers are the same i.e., corporate 110 - conference 111 personal 100 EXCEPTION: 151s (place names) convert to 110s when used as jurisdictions MARC 21 subfield codes are the same 87 Similarities NARs vs. Bibliographic

records Both are FORMULATED by AACR2 rules and LC Rule Interpretations (Chapters 2224) 88 Differences NARs vs. Bibliographic records No periods at the end of 1XX, 4XX or 5XX fields (unless field ends with

initials or abbreviation) Note: If making a change to a NAR, delete period(s) Fixed field (008) values are different 89 Differences NARs vs. Bibliographic records Some variable fields are used

differently use 4XX for variants, NOT series fields use 5XX for linking NARs, NOT as note fields use 6XX as notes and source data, NOT subject fields 90 Differences NARs vs. Bibliographic

records Subfield $w in authority records is used to denote "special relationships" in the 4XX or 5XX fields: 4XX $w nne = previous AACR2 heading 5XX $w a = earlier heading 5XX $w b = later heading 91

Creating a record: MARC 21 fields 92 OCLC Authority Workform : Connexion Client 93 93

OCLC Authority Workform : Connexion Browser 94 94 MARC 21 Variable Control Fields Leader/17 Encoding level 001 Control number

005 Date and Time of Latest Transaction 008 Fixed Length Data Elements 95 005 Date and Time of Latest Transaction 96

Fixed Field Conversion Table OCLC MARC 21 Name of Element Encoding Level Values ENC LVL

LEADER/17 UPD STATUS 008/31 Record update in progress REF STATUS 008/29

Reference Evaluation a = valid refs * b = unevaluated n = no refs * AUTH STATUS 008/33 Level of Establisment

a = full * b = memo c = provisional * d = preliminary NAME 008/32 Undifferentiated Personal Name

RULES 008/10 Descriptive Cataloging Rules SOURCE 008/39 Cataloging Source

* value most likely to be used by PCC library o = early notice n = verified * a = verified; can be used * b = being updated a = personal name * b = non-unique * n = not a personal name * a = earlier

b = AACR1 c = AACR2 * d = AA2 compatible * [blank] = LC and national libraries c = PCC library * d = other u = unknown Unevaluated References 98

Provisional level of establishment 99 Preliminary level of establishment 101 Undifferentiated personal

name 102 Undifferentiated personal name 103 Descriptive cataloging rules : pre-AACR2

104 Descriptive cataloging rules : AACR2-compatible 105 Descriptive cataloging rules : AACR2 compatible 106

MARC 21 Variable Data Fields 010 LCCN 040 Cataloging Source 043 Geographic Area Code 053 LC Classification Number 107 MARC 21 Variable Data

Fields 010 Library of Congress Control Number $a LC control number $z Canceled/invalid LC control number Four prefixes used in NARs: n 2004021004 nr2001002281 no 89003876 nb2001030176 108

MARC 21 Variable Data Fields 040 Cataloging Source $a Original cataloging agency $b Language of cataloging for NACO always eng $c Transcribing agency $d Modifying agency 109 Record with 010 & 040

110 MARC 21 Variable Data Fields 043 Geographic Area Code (Optional) 053 LC Classification Number NACO libraries permitted to add for literary authors Second indicator value is always 0 Web form on NACO home page for

requesting classification numbers Repeatable for authors that write in more than one language 111 Record with optional 043 112

Classification/Cutter numbers (053s: optional) Libraries with large collections of literature find 053s on NARs helpful 053 = LC classification number for literary authors PCC libraries may use online request form http://www.loc.gov/catdir/pcc/053/053prop.ht ml 113

Record with 053s 114 Basic name authority record Required fields in ALL NARs: 010, 040, 1XX, 670 115 Headings : Names and Terms 100

110 111 130 151 Personal Name Corporate Name Meeting Name Uniform Title Geographic Name Authority Format

116 100 : Heading-Personal (NR) First Indicator Second Indicator Type of personal name entry Undefined element # - Undefined 0 - Forename 1 - Surname 3 - Family name (subject file)

Subfield Codes $a - Personal name (NR) $b - Numeration (NR) $c - Titles and other words associated with a name (R) $d - Dates associated with a name (NR) $f - Date of a work (NR) $k - Form subheading (R) $l - Language of a work (NR) $n - Number of part/section

of a work (R) $p - Name of part/section of a work (R) $q - Fuller form of name (NR) $s - Version (NR) $t - Title of a work (NR) 117 Most Subfield Codes Use only one letter

Contain data transcribed from item e.g. 100 0 Gustaf $b V, $c King of Sweden, $d 1858-1950 118 Headings : Personal Names 100 1 _ Cervantes Saavedra, Miguel de, $d 1547- 1616 100 0 _ Edward, $c King of England, $d ca. 1003-1066 100 0 _ Lady (undifferentiated NAR; example

of phrase NAR) 100 3 _ Adams family (created in subject file only) 119 110 : Heading-Corporate Name (NR) First Indicator Second Indicator Type of corporate name entry Undefined

element # - Undefined 1 - Jurisdiction name 2 - Name in direct order Subfield Codes $a - Corporate name or jurisdiction name as entry element (NR) $b - Subordinate unit (R) $c - Location of meeting (NR) $d - Date of meeting or treaty signing (R)

$f - Date of a work (NR) $k - Form subheading (R) $l - Language of a work (NR) $n - Number of part/section/ meeting (R) $p - Name of part/section of a work (R) $r - Key for music (NR) $s - Version (NR) $t - Title of a work (NR) 120

111 : Heading-Meeting Name (NR) First Indicator 2 - Name in direct order Second Indicator Undefined # - Undefined Subfield Codes $a - Meeting name or

jurisdiction name as entry element (NR) $c - Location of meeting (NR) $d - Date of meeting (NR) $e - Subordinate unit (R) $f - Date of a work (NR) $k - Form subheading (R) $l - Language of a work (NR) $n - Number of part/section/meeting (R) $p - Name of part/section of a

work (R) $q - Name of meeting following jurisdiction name entry element (NR) $s - Version (NR) $t - Title of a work (NR) 121 Headings : Corporate Body & Meeting Names 110 1 _ United States. $b President

110 2 _ University of Aberdeen 111 2 _ Seminar on AACR2 $d (1979 : $c University of Nottingham) 110 2 _ American Library Association. $b Conference 122 130 : Heading-Uniform Title (NR) First Indicator

Undefined # - Undefined Second Indicator Nonfiling characters 0-9 - Number of nonfiling characters Subfield Codes $a - Uniform title (NR) $d - Date of treaty signing (R) $f - Date of a work (NR)

$h - Medium (NR) $k - Form subheading (R) $l - Language of a work (NR) $m - Medium of performance for music (R) $n - Number of part/section of a work (R) $p - Name of part/section of a work (R) $s - Version (NR) $t - Title of a work (NR)

$x - General subdivision (R) $y - Chronological subdivision (R) $z - Geographic subdivision (R) 123 151 Heading : Geographic Name (NR) First Indicator Undefined # - Undefined

Second Indicator Undefined # - Undefined Subfield Codes $a Geographic name (NR) $v Form subdivision (R) $x - General subdivision (R) $y - Chronological subdivision (R) $z - Geographic subdivision

(R) 124 Headings : Uniform Titles & Geographic Names 130 _ 0 Gawain and the Grene Knight 100 0 _ Homer. $t Iliad 151 _ _ Washington (D.C.) 151 _ _ Georgetown (Washington, D.C.) 125

Tracings and References 4XX See From Tracings 5XX See Also From Tracings $w control subfield appears in references 126 $w Control Subfield Uses 1-4 letter codes instead of transcribed information

Shows relationship between heading and references or other headings Different uses in 4XX & 5XX 127 4XX : See From Tracings 400 410 411 430 451

Personal Name Corporate Name Meeting Name Uniform Title Geographic Name 128 Cross-references : Personal Names 400 1 _ Cervantes, Miguel de, $d 1547-1616

400 0 _ Edward, $c the Confessor, Saint, $d ca. 1003-1066 400 0 _ Lady, $d 1661-1720 400 3 _ Smith family (created in subject file only) 129 Cross-References : Corporate Bodies & Meetings

410 2 _ President of the United States 410 1 _ Aberdeen, Scot. $b University $w nnaa 411 2 _ Seminar on the Anglo-American Cataloguing Rules (2nd Edition) $d (1979 : $c University of Nottingham) 411 2 _ Conference of Librarians (American Library Association) 130 Cross-References :

Uniform Titles & Geographic Names 430 _ 0 Sir Gawain and the Grene Knight 400 0 _ Homer. $t Homeri Ilias 451 _ _ Nation's Capital (D.C.) 131 5XX : See Also From Tracings 500 Personal Name

510 Corporate Name 511 Meeting Name 530 Uniform Title 551 Geographic Name 132 See also references Personal Names 100 1 _ Plaidy, Jean, $d 1906-1993 500 1 _ Ford, Elbur, $d 1906-1993 $w nnnc

100 1 _ Arthur, Grace 500 0 _ Lady 100 3 _ Adams family (created in subject file) 500 3 _ Ade family (created in subject file) 133 See also references : Corporate Bodies & Meetings 110 2 _ University of Aberdeen

510 2 _ King's College and University (Aberdeen, Scotland) $w a 111 2 _ Seminar on Architecture and Urban Planning in Finland 511 2 _ Seminar on Architecture and Urban Planning $w a 134 See also References : Uniform Titles & Geographic Names 130 _ 0 Series on Arbitration

530 _ 0 Arbitration series 151 _ _ Leon (Kingdom) 551 _ _ Castile (Kingdom) NOTE: In certain cases, the relationship is unclear, and no $w is present. 135 Simple See Reference; Linking Reference 136

Later See Also Reference 137 137 Earlier See Also Reference 138 138

Content Designation Exercise Instructions Consult documentation to complete : MARC fields Indicators Subfield codes 139 Content Designation Exercise 1_ _ _ _ OConnor, Sandra Day, __

0 1 $d 19300 140 Content Designation Exercise 1_ _ _ _ Jones, R.$M. __ (Ronald 0 1 Mervyn) q

0 141 Content Designation Exercise 1_0_ _0 _ 0 O.F.M., $ __ Father, Bonaventure,

$d c __ 1885-1967 142 Content Designation Exercise 1_ _ _ _ West, __ Mrs.$__ (Jane), __ 00 1 $

$d 1758-1852 q c 4 _ _0 _ _ Author of The loyalists, __ $ 1758d 1852 $d 00 1

4 _ _ _ _ Loyalists, Author of the, __ 17581852 0 1 4 _ _ _ _ Advantages of education, $d 0 Author of, __ 1758-1852 00

143 Content Designation Exercise 00 1_ _ 0 _ _ Giles, $c __ of Rome, Archbishop of

Bourges,$d __ ca. 1243-1316. $t __ Works. $f __ 1985 144 Content Designation Exercise 1 _ Trudeau, G. B.,$ __ 1948-$t__ 1_00

_ _ $l __ d book. Doonesbury Italian. $ __ Selections k 145 Content Designation Exercise

1_ _ _ _ Proust, Marcel, __ 1871-1922. __0 1 Amour de$d Swann. __ $ $l 0 t English 4_00 _ _1 _ Proust, Marcel,$ __ 1871-1922. $

__ Du ct de chez $p __ t d Swann. $l Amour de Swann. __ English 146 Content Designation Exercise

11 _ _0 _2 _ First African Baptist Church (Tuscaloosa, Ala.) 147 Content Designation Exercise 1 _1_0_2_ Western Association of Fish and Wildlife Agencies (U.S.). $ __ Conference

b 1 _1 _2 _ Conference of the Western 4_ Wildlife Association of Fish and Agencies 148 148

Content Designation Exercise 11 _ _1 _2 _ International Conference on Transportation for the Nuclear Industry 149 Content Designation

Exercise $c: $ __ (1984 1 1_ _1 2 _ _ Womens Week 1984 d __ Montgomery College) 150 Content Designation

Exercise 15 _ _1 _ _ Hawick (Scotland) $w __ 45 _ _1 _ _ Hawick (Roxburgshire) nne [prev. AACR2 heading] 151 Creating a record:

MARC 21 fields continued 152 Other Reference Types 663/664 have explanatory text and headings 663 Complex See Also References usually needed with pseudonyms 664 Complex See References consult Coop if needed 665 History Reference delete if

record needs other maintenance 153 100 1 _ Plaidy, Jean, $d 1906-1993 500 1 _ Carr, Philippa, $d 1906-1993 500 1 _ Holt, Victoria, $d 1906-1993 663 _ _ For works of this author entered under other names, search also

under $b Carr, Philippa, 1906-1993, $b Ford, Elbur, 1906-1993, $b Holt, Victoria, 1906-1993, $b Kellow, Kathleen, 19061993, $b Tate, Ellalice, 1906-1993 100 1 _ Carr, Philippa, $d 1906-1993 500 1 _ Plaidy, Jean, $d 19061993 663 _ _ Works by this author are entered under the name

used in the item. For a list of other names used by this author, search also under $b Plaidy, Jean, 1906-1993 100 1 _ Holt, Victoria, $d 19061993 500 1 _ Plaidy, Jean, $d 19061993 663 _ _ Works by this author are entered under the name used in the item. For a list of other names 154 used by this author, search also

667 Nonpublic General Note (R) DCM Z1 667 field Attributes: Repeatable Both indicators blank Non-repeatable subfield is the only subfield allowed 155

Record with 667 note 156 156 Record with 667 note 157 Record with 667 note

158 Record with 667 note 159 670 Source Data Found (R) DCM Z1 670 field

Attributes: Repeatable field Both indicators blank $a and $b non-repeatable The 670 is your testimony on the stand in Cataloging Court. 160 670 Required Elements (Subfield $a) Title proper of item being

cataloged or reference source Date of publication or viewing 161 670 Required Elements (Subfield $b) Location Usage of name being established as found on chief source or in a reference source Other locations and data found

670 _ _ On the globe, 2003: $b t.p. (Thomas Murdoch Riley) p. 3 (b. 1962) 162 Examples of the 670 Field 670 _ _ Estrada Martinez, Celia Elvira. Metodologia para la ensenanzaaprendizaje del canto, 2000: $b t.p. (Roberto Gutirrez Ramirez) 670 _ _ The day the earth stood still home page, Aug. 10, 2000 $b (Michael Rennie; b. Aug. 25, 1902) 670 _ _ W. was W. Amer. Art, 1999 $b

(Cravath, Dorothy Wagner Puccinelli, b. 1901) 163 670 Field $b When abbreviating location or other data, balance brevity and clarity: t.p. jkt. b. 1883 est. 1945 If information provided is not in English, avoid abbreviations when

these might be confusing 164 670 Subfield $b Name not given If the name being established is not found in the work being cataloged (i.e., in the first 670 field for work cat.), give (name not given) in the subfield $b of that field. 165 670 for Reference Works

Location information is not needed when citing a database or alphabetical reference source: 670 _ _ Columbia gaz. of the world, c1998 $b (Aleutians East, borough, SW Alaska) 670 _ _ Internet movie database, May 21, 2004 $b (Michael Rennie; b. 25 Aug. 1909, Bradford, England; d.

10 June 1971) $u http://us.imdb.com 166 670 for Reference Works Subfield $ u 670 _ _ Stephen King.com, the official Web site, viewed Feb. 28, 2006 $b biography, etc. (Stephen Edwin King; b. Portland, Maine,

1947) site also includes listings of authors works $u http:// www.stephenking.com 167 Heading vs. Usage Heading is the access point, as constructed by cataloger Usage is the name as found on the piece 100 1 _ Westheimer, Ruth K. q (Ruth

Karola), $d 1928Usage: CIP t.p. (Dr. Ruth Westheimer) 110 1 _ Gera (Germany : Bezirk). $b Rat Usage: t.p. (Rat des Bezirkes Gera) 168 670 Database Citations When citing OCLC or other bibliographic databases cite usage to reinforce choice of heading 670 _ _ OCLC, Aug. 5, 2008 $b (hdg.: Rennie, Michael James, 1909- ;

usage: Michael Rennie) DCM Z1 670 field 169 670 Economy of Resources A NAR is not a biographical or historical record of person or corporate body NACO encourages the use of macros and other time saving, cost effective devices in the creation of NARs

170 670 Punctuation Except for the parentheses in the subfield $b, no prescribed punctuation in 670 Punctuation helps set off information so that data provided is clear to users of the authority file It is important to be concise and clear; of the two, clarity is the most

important 171 670 Things to Remember First 670 is the item being cataloged Information found within the same item is added in the same 670 subfield $b (e.g., variant forms, dates, etc.) Data must be given in Romanized form Non-Latin script references that are added need to be justified with nonroman script 172

670 Things to Remember Information in 670s of existing NARs is rarely changed (except for egregious errors) Information is added to the 670 of a NAR originally created for a CIP item when published item shows variant forms, etc. For each new source of information for heading & cross-references, add another 670 173

670 Things to Remember Additional 670s are generally added in order of work done, not inserted before existing 670s Date of searching/consultation is added to all non-print citations Recording dates (DCM Z1: 670) 174 670 Things to Remember

Subfield $b is not necessary when the exact form of name is included in subfield $a (title) and no other information needs to be given, e.g., date of birth, fuller form of name, loc. of corporate body or place: 670 _ _ Autobiography and correspondence of Allen Trimble, 1909. http://www.loc.gov/catdir/pcc/naco/670faq.html 175 670 Data for Personal Name

The Russians, c1976, t.p. Hedrick Smith; p. 2 of cover: Hedrick Smith, who won the Pulitzer Prize in 1974 for coverage from Moscow, is a co-author of The Pentagon Papers and a veteran New York Times correspondent. Formerly Deputy National News Editor for the New York Times, he is now Washington Bureau chief. A graduate of Williams College, Mr. Smith attended Oxford as a Fulbright Scholar and Harvard as a Nieman Fellow. He lives in Chevy Chase, Maryland, with

his wife, Ann, and their four children. 176 670 for Personal Name 670 _ _ The Russians, c1976: $b t.p. (Hedrick Smith) p. 2 of cover (Hedrick Smith, journalist, New York Times; attended Oxford

and Harvard; resides in Chevy Chase, MD) 177 670 Data for Personal Name The Russians, c1976, t.p. Hedrick Smith; p. 2 of cover: Hedrick Smith, who won the Pulitzer Prize in 1974 for coverage from Moscow, is a co-author of The Pentagon Papers and a veteran New York Times correspondent.

Formerly Deputy National News Editor for the New York Times, he is now Washington Bureau chief. Born on July 9, 1933, he is a native of Kilmacolm, Scotland. A graduate of Williams College, Mr. Smith attended Oxford as a Fulbright Scholar and Harvard as a Nieman Fellow. He lives in Chevy Chase, Maryland, with his wife, Ann, and their four children. 178 670 for Personal Name 670 _ _ The Russians, c1976: $b

t.p. (Hedrick Smith) p. 2 of cover (Hedrick Smith, journalist; b. July 9, 1933 in Scotland) 179 670 Data for Corporate Body Name National Library of South Africa home page, About us, November 27, 2000: Until 1 November 1999, for historical reasons,

South Africa had two national libraries, the South African Library, founded in 1818, in Cape Town, and the State Library, founded in 1887, in Pretoria.....The new institution was constituted on 1 November 1999. On that day the South African Library and the State Library ceased to exist as separate entities and became the Cape Town and Pretoria Divisions respectively of the National Library of South Africa. 180

670 for Corporate Body Name 670 _ _ Title of book: $b t.p. (National Library of South Africa) 670 _ _ National Library of South Africa home page, Nov. 27, 2000: $b About us (National Library of South Africa was formed Nov. 1, 1999 by a merger of the South African Library and the State Library)

181 670 Data for Geographic Name Washington on the Brazos, 1977, t.p., Washington, Texas; p. 4 of cover, Washington-on-the-Brazos is known as "the birthplace of Texas", a distinction it earned when on March 1, 1836 it became the meeting place of the Texas

delegates who formally announced Texas' intention to separate from Mexico The name "Washington-onthe-Brazos" was used to distinguish the settlement from Washingtonon-the-Potomac". 182 670 Data for Geographic Name GNIS search: Washington, PPL; Collected during Phase I data compilation (19761981), primarily from U.S. Geological Survey 1:24,000-scale topographic

maps (or 1:25K, Puerto Rico 1:20K), various edition dates, and from U.S. Board on Geographic Names files; variant name: Washington-on-theBrazos; 301931N 0960924W 183 670 for Geographic Name 670 _ _ Washington on the Brazos, 1977: $b t.p. (Washington, Texas) 670 _ _ GNIS search, Aug. 21, 2007: $b

(Washington; variant: Washington-on-the-Brazos; ppl 301931N 0960924W) 184 670 Exercises Give the 670, based on the information found in the book and other resources, as appropriate. 185

670 Data for Personal Name Goa, c1998, t.p., Bryn Thomas; p. i: Bryn Thomas; Bryns family connections with India go back over 1000 years, although he was born in Zimbabwe. Camping holidays by the Indian Ocean in Mozambique induced wanderlust from which he has never recovered. Back in Europe, an anthropology degree at Durham University earned him a job polishing the leaves of pot plants in London. He has also worked as an English teacher in Cairo, Singapore and Tokyo. Bryns Trans-Siberian Handbook was shortlisted

for the Thomas Cook Guidebook of the Year awards. He is also co-author of the LP guides to India and Britain. 186 670 Answer for Personal Name 670 _ _ Goa, c1998: $b t.p. (Bryn Thomas) p. i (b. Zimbabwe, anthropology degree at

Durham Univ., taught English in Cairo, Singapore, and Tokyo) 187 670 Data for Corporate Body Name Lore of the Library of Congress, c1998, jacket: on August 24, 1814, British troops burned the Capitol building and destroyed the Library's collection of 3,000 volumes. On January 30, 1815, Congress

approved the purchase of Thomas Jeffersons personal library of 6,487 books. Library of Congress home page, About the Library, December 19, 2008: The Library of Congress began in 1800 inside the U.S. Capitol. It now occupies three buildings. The Thomas Jefferson Building (1897) is the original separate Library of Congress building. The John Adams Building was built in 1938 and the James Madison Memorial Building was completed in 1981. 188 670 Answer for Corporate

Body Name 670 _ _ Lore of the Library of Congress, c1998. 670 _ _ Library of Congress home page, Dec. 19, 2008: $b About the Library (Library of Congress; founded in 1800) 189 670 Data for Geographic

Name New London to New Brighton Antique Car Run, 1995, pamphlet t.p., New London, Minnesota; inside of pamphlet, New London is the starting point for the Antique Car Run, a 120 mile endurance tour for vehicles from 1908 and earlier. This event has been held in mid-August each year since 1987. 190

670 Answer for Geographic Name 670 _ _ New London to New Brighton Antique Car Run, 1995: $b t.p. (New London, Minnesota) 191 670 Data for Geographic

Name GNIS search April 23, 2009: New London, Populated Place; Collected during Phase I data compilation (19761981), primarily from U.S. Geological Survey 1:24,000-scale topographic maps (or 1:25K, Puerto Rico 1:20K), various edition dates, and from U.S. Board on Geographic Names files. ; variant name: City of New London; Kandiyohi Cty.; 451804N 0945639W

192 670 Answer for Geographic Name 670 _ _ GNIS search, Apr. 1, 2009: $b (New London, PPL, Kandiyohi County, Minnesota; 451804N 0945639W; variant name: City of New London) 193

675 Source Data Not Found (NR) Attributes DCM Z1 675 field Both indicators blank Field is not repeatable only one per NAR Subfield $a is repeatable and is the only

subfield allowed (never a $b) 675 _ _ $a Lippincott; $a Rand McNally; $a Web. geog. 194 Functions of the 675 Field To record sources of various types (e.g., books, phone calls, letters) To justify creating an undifferentiated NAR To save other catalogers time To show that no information was found to

support the choice/form of the 1XX To justify a 5XX earlier/later reference 195 675 $b Type Information Include 670 $b-type data in a 675 , especially when justifying earlier/later links (cf. LCRI 26.3 BC, See Also References, 3) Procedures, b) source citations) 675 _ _ Handbook of cardboard manufacture, c1967: t.p. (Cardboard Factory

Superintendents Assoc.) 196 197 197 198 198 Other Fields

7XX Established Heading Linking Entry Only from national libraries, except: 781 (Optional) Subdivision Heading Linking EntryGeographic Subdivision May be added by NACO participants 952 Catalogers Permanent Note Good place for questions/comments 199

781 in Name Authority Record 200 Questions? 201 Review questions What do you have to do if you havent finished working on an NAR and need to

finish it the next day? Answer: Save NAR to Save File What is the purpose of the 670? Answer: Record information about the name or title represented in 1XX field What are three characters that are converted to blank spaces in normalization? Answer: Hyphen, colon, and semicolon, etc. 202 Review questions What kinds of conflict are not

acceptable? Answer: 1XX and 1XX; 4XX and 1XX When is it appropriate to code an authority record provisional? Answer: Lack of language expertise 203 MARC fields: Exercise #1 Create an appropriate 670 On the t.p.: The way things used to be by Brian Keller, published in 1995

On cover p. 4: short author biography, giving Brian James Keller, born in 1967 in Cranston, Illinois; professor of American history at University of Illinois with a list of other works written by the author 204 MARC fields: Answer #1 670 _ _ The way things used to be, 1995: $b t.p. (Brian Keller)

cover p. 4 (Brian James Keller, b. 1967 in Cranston, IL; prof. of history) 205 MARC fields: Exercise #2 You are cataloging a book that has an NAR based upon the CIP galley. The t.p. of the book says the authors name is Evelyn

James-OConnor and gives a short biography on the dust jacket, that tells you Evelyn James was born in Abilene, TX during the Depression, then became a Rosie the Riveter during the WWII. What do you change and/or add? 100 1 _ James-OConnor, Evelyn, $d 1929670 _ _ Memories of dark days, 2007: $b CIP t.p. (Evelyn James-OConnor) dataview (b. 1929)

206 MARC fields: Answer #2 670 _ _ Memories of dark days, 2007: $b CIP t.p. (Evelyn JamesOConnor) dataview (b. 1929) book jkt. (Evelyn James; b. Abilene, TX) Add cross references:

400 1_ James, Evelyn, $d 1929400 1_ OConnor, Evelyn James-, $d 207 MARC fields: Exercise #3 You are cataloging a book by Ferrn Snchez i Agusti, an author who writes in both Catalan & Spanish. All of his previous works have been in Spanish. This is the first time he has had a book published in Catalan, which you have classed in

PC3942.429.A65. What do you do to the record? 208 MARC fields: Answer #3 Look to see if LC has already used this classification number; if not, request it via the web form Add new field to the record (optional) 053 _ 0 PC3942.429.A65 $c Catalan (If necessary, add 040 $d with your MARC code)

If 053 for Spanish class already exists, add $c Spanish (optional) 209 MARC fields: Exercise #4 You are cataloging a reprint of a pamphlet by Bill de Caledonia with accompanying commentary, which claims that this is a pseudonym for Juan Pern. You decide that, according to the rules, this is not a separate bibliographic identity, and therefore the Caledonia NAR needs to be deleted in favor of

the Juan Pern NAR. What other actions do you need to take? 210 MARC fields: Answer #4 Add 400 for Bill de Caledonia to NAR for Pern, with appropriate $w code for former AACR2 heading Add 670 based upon the pamphlet, including information from commentary on pseudonym Send appropriate BFM, if necessary, to:

[email protected] Send request to delete Caledonia NAR to: [email protected] 211 MARC fields: Exercise #5 In searching for information about another John Smith, this one born in 1857, an Anglican clergyman, you look in Crockford's Clerical directory, v. 20 of a serial from 1888, but find nothing. The NAR must be based

upon the book in hand What do you need to add to the authority record you are creating based upon this action? 212 MARC fields: Answer #5 Add to record: 675 _ _ Crockfords Clerical directory, v. 20

213 MARC fields: Exercise #6 You are cataloging a book by Jean Smith, and there is already an NAR with that name (n 42548265). In looking at the database, however, you decide that the publication dates are all in the 1930s, while this books author was born in 1925 . What do you need to do? 214

MARC fields Exercise #6 Add a 667 saying: Do not confuse with Smith, Jean (n 42548265) Mirror image that 667 on the older NAR 215 MARC fields: Exercise #7 In cataloging a book by Terrance Jones, you discover two NARs, one set

up under Jones, Terrance M. and another under Jones, Terrance, 1958-. They are clearly the same person. What do you need to do? 216 MARC fields: Answer #7 You decide which NAR to keep, and put all the valuable data on that NAR Report the need for deletion and any BFM for LC records to your LC liaison

You may wish to do BFM locally and send a BFM report to OCLC (optional) 217 MARC fields: Exercise #8 You are cataloging a book by Sidney Hook that has been reprinted from 1935. Youve searched the database today, and there is no NAR established, but there is an old bibliographic record in OCLC that is

probably the same person. The 245 shows Sidney Hook; the 700 shows Hook, Sidney, 1902 What do you need to do on your new NAR? 218 MARC fields: Answer #8 Once having created the new NAR for Hook, Sidney, 1902- you also need to create a: 670 _ _ OCLC database, Sept. 6, 2007: $b (hdg.: Hook, Sidney,

1902- ; usage: Sidney Hook) 219 MARC fields: Exercise #9 You have to set up an NAR for a corporate body in Basque, but you have no one at your library who can handle that language. The book offers a Spanish form of the name, which you can read, so you decide to set it up under that language.

What else do you need to do? 220 MARC fields: Answer #9 Code 008/33 c for provisional Add a 667 field: 667 Coded provisional due to lack of Basque expertise Optionally, ask for help on PCC listserv

221 MARC fields: Exercise #10 You are setting up a neighborhood called Bom Retiro in the city of Curitiba, Brazil. Youve searched in Geonet and the Colombia Gazetteer, but found nothing. Besides the appropriate 1XX and 4XXs, what fields do you need? What optional fields could you include? 222

MARC fields: Answer #10 670 based upon the work in hand 675 Geonet; $a Colombia Gaz. 043 s-bl--- (optional) 667 SUBJECT USAGE: This heading is not valid for use as a geographic subdivision (optional) 223

Recently Viewed Presentations

  • Electric Potential - McMaster Physics & Astronomy Outreach

    Electric Potential - McMaster Physics & Astronomy Outreach

    If the inductance of the ring was 3.14 × 10-8 H, and the sensitivity of the experiment was 1 part in 109, what was the maximum resistance of the ring? (Suggestion: Treat this as a decaying current in an RL...
  • Presentation EC project - TT

    Presentation EC project - TT

    Costing tools to regulate MTR are used or planned to be used in 72% of the surveyed countries. Central Africa has the lowest proportion of costing tool use and West Africa has the highest rate. The lack of resources or...
  • Lumped Modeling with Circuit Elements, Ch. 5, Text

    Lumped Modeling with Circuit Elements, Ch. 5, Text

    Lumped Modeling with Circuit Elements, Ch. 5, Text Ideal elements represent real physical systems. Resistor, spring, capacitor, mass, dashpot, inductor… To model a dynamic system, we must figure out how to put the elements from different domains together. Alternatives include...
  • AZNetII Technology Evolution

    AZNetII Technology Evolution

    Our History "If you do the right things, success will follow." - Clarke M. Williams, Founder. We trace our roots to the 1930s as a small telephone company in Oak Ridge, Louisiana, that served fewer than 100 customers. Clarke Williams,...
  • Introduction to Computer Science (886200)

    Introduction to Computer Science (886200)

    การจัดเก็บจำนวนเต็มในระบบ Excess Notation . การแทนจำนวนเต็มในระบบส่วนเกิน (Excess Notation). เขียน. รูปแบบของบิตโดยเริ่มต้นจากศูนย์ และเพิ่มค่าทีละหนึ่งจนถึงค่า ...
  • OP U.S USFOR USFOR Section 886 of NDAA

    OP U.S USFOR USFOR Section 886 of NDAA

    Authority under the National Defense Authorization Act of 2008 that allows . procurements using other than full and open competition for Acquisitions . in support of Operations in Iraq and Afghanistan. Applies to products, services and construction. Justification & Approval...
  • CDE revision highlights - New Jersey

    CDE revision highlights - New Jersey

    Milk Quality and Products (cont.) Total possible event points - 2,400 points *Milk flavor identification and evaluation (110 points x 4 members) - 440 points (+80 points from 2006-11)
  • Celebrating Justins 6th Birthday! For: Brad Michaelson Date:

    Celebrating Justins 6th Birthday! For: Brad Michaelson Date:

    Author: STEEL CITY GAMERZ MICHAELSON Created Date: 02/02/2018 11:17:35 Title: PowerPoint Presentation Last modified by: STEEL CITY GAMERZ MICHAELSON